Job Title:Administrative Assistant - Purchasing
Requisition Number:2019-030

Type of Position:Full Time
Education Required:High School/GED
Security Clearance Required:No
Workshift:Day
City:Rockville
State:MD
Posting Start Date:8/28/2019

Administrative Assistant - Purchasing

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Description/Job Summary

The Purchasing Administrative Assistant’s responsibility is to assist the Purchasing department with the preparation, management and award of contracts to subcontractors and suppliers of equipment, materials, professional and technical services, and construction trades necessary to perform construction contracts for all construction projects. The Purchasing Administrative Assistant provides general and detailed administrative support to the Purchasing Department and others as requested. This position reports to the Executive Assistant - Preconstruction.

Responsibilities/Duties

Assist with Subcontracts, Professional Services Agreements and Purchase Orders
  • Review and prepare after bid subcontractor scope packages
  • Prepare the distribution of sub-contractual agreements and material purchases
  • Assist with compiling and creating matrixes for all construction documents
  • Maintain and update project buyout documents and master subcontract files (electronic and hard copy)
Assist Preconstruction
  • Assist in preparation of proposals, coordination and pro-active involvement in designated estimating functions
  • Participate in the preparation and delivery of certain presentations
Assist the Executive Assistant - Preconstruction
  • Provide continual review of work to ensure all terms and conditions are met and that any problems are identified/resolved/mitigated in a timely manner
  • Assist with preparing and disseminating of information regarding contract status, compliance, modifications, deviations, negotiations, and completion or termination
  • Provide data for preparation of job cost documents
  • Assist with pursuing Certificate of Insurance compliancy
  • Perform administrative duties as required
  • Assist with all others as required

Required Experience

Must have a minimum of two (2) years of administrative support experience. 

Must:
  • be proficient in Microsoft Outlook, Excel, Word
  • possess excellent oral and written communication skills
  • have the ability to interact professionally with all levels of personnel within and outside of the company

Required Education

High School Diploma or G.E.D.
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Grunley is an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, age, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at hr@grunley.com or by phone at 240-399-6162 and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information, view the EEO is the Law Poster and Pay Transparency Statement.