Job Title:Accounts Payable Specialist
Requisition Number:2019-027

Type of Position:Full Time
Education Required:High School/GED
Security Clearance Required:No
Workshift:Day
City:Rockville
State:MD
Posting Start Date:7/29/2019

Accounts Payable Specialist

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Description/Job Summary

Primary role is to act as the Coordinator for Accounts Payable functions for the company.  When needed, serve as backup to job cost or to process field and office payroll. This position reports to the Accounting Supervisor.  

Responsibilities/Duties

Accounts Payable
  • Primarily responsible for the processing and maintenance of the Accounts Payable function for the Company
  • Enter all payment vouchers/invoices into Sage300 system
  • Print checks and match to invoices and supporting documentation
  • Mail signed checks to vendors
  • Distribute to project management all subcontractor account statements
  • Maintain and distribute “Held Checks List” report
  • Utilize Timberscan for approval process and importing of invoices
Subcontract  Compliance
  • Confirm that all compliances are up-to-date before paying (Insurance, Certified Payroll, Release of Liens, SF1413, Small Business, etc.)
Payroll
  • Serve as backup to process the office and field payroll for the Company
  • Review electronic time entries.  Review Sage300 edit reports for accuracy
  • Setup employee master file in Sage300
  • Print and distribute/mail all Payroll Checks and Direct Deposit Forms
  • Process Certified Payroll Reports and Tax Payments
Filing
  • Responsible for the filing of all checks and support, in each vendor file

Required Experience

A minimum of two (2) years of payroll and accounts payable experience.

Must have:
  • Thorough knowledge of generally accepted accounting principles and the accounting principles of accounts payable
  • Good understanding of accounting systems

Preferred Experience

  • At least one (1) year of experience in a general contracting environment
  • Sage 300 (Timberline)

Required Education

High School Diploma or G.E.D.

Preferred Education

Associates degree in Accounting or Business Administration.  
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Grunley is an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, age, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at hr@grunley.com or by phone at 240-399-6162 and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information, view the EEO is the Law Poster and Pay Transparency Statement.